Accessing custom fields settings
Navigate to Settings → Admin settings → Custom fields.
The Custom fields page displays all configured custom fields. Each field shows its Label, Description, Data type, Required field status, and Module.
Creating a custom field
Click '+ Create custom field' in the top right corner.
2. The 'Create custom field' modal will open. Fill in the following details:
Field | Details |
Module | Select Defects. This cannot be changed after the field is created. |
Data type | Choose from Text, Date, Select (Dropdown), or Checkbox. This cannot be changed after the field is created. |
Label | The name displayed to users on the defect form and details page. Required. |
Field is required | If enabled, users must fill in this field when creating or editing a defect. |
Description | Optional guidance text to help users understand what to enter. |
Display as helper text | If enabled, the description appears below the field as inline guidance on the form. |
You can add up to 10 custom fields per module.
3. Click 'Create' to save.
Available data types
Text : Accepts free-form text input.
Date : Displays a date picker.
Select (Dropdown) : Displays a dropdown list with predefined options. Enter one value per line - up to 10 values can be added.
Checkbox : A single checkbox.
Note: The data type and module cannot be changed after a custom field is created.
Editing a custom field
On the Custom fields page, click the ⋮ actions menu on the field you want to edit.
Select 'Edit'.
3. Update the relevant details and click 'Save'.
The following attributes can be edited after creation:
Label
Values (for Select/Dropdown fields only)
Field is required
Description
Display as helper text
The following cannot be changed after creation:
Module
Data type
Deleting a custom field
On the Custom fields page, click the ⋮ actions menu on the field you want to delete.
Select 'Delete'.
A confirmation dialog will appear. Click 'Delete' to confirm.
Note: Deleting a custom field is permanent. All data will be lost forever.
Viewing custom fields on the defect list page
Custom fields can be displayed as columns on the defect list page.
Navigate to Maintenance → Defects.
Click 'Columns' in the toolbar.
3. The 'Manage columns' panel will open. Custom fields appear at the bottom of the column list. Toggle any custom field on or off.
4. Click 'Save' to apply your changes.
Once enabled, custom field columns appear in the defect list. Defects with no value for a custom field will show a dash (–).
Viewing custom fields on the defect details page
All configured custom fields are displayed in the Defect details panel on the right-hand side of the defect details page, below the standard fields.
Filling in custom fields when creating a defect
Navigate to Maintenance → Defects.
Click '+ Create defect' in the top right corner.
3. The 'Create defect' drawer will open. Scroll down to find the custom fields below the standard fields.
4. Fill in the custom fields as needed.
5. Click 'Create defect' to save.
Note: Fields marked with an asterisk (*) are required and must be filled in before the defect can be saved.
Editing custom fields on a defect
Custom fields can be edited on both inspection defects and manual defects.
Open the defect from the list.
Click the ⋮ actions menu and select 'Edit', or click 'Edit' on the defect details page.
The 'Edit defect' drawer will open. Scroll down to find the custom fields, pre-populated with any previously saved values.
Update the fields as needed and click 'Save'.
Exporting from the Defects page
Navigate to Maintenance → Defects.
Select the status tab you want to export — All, New, In progress, Corrected, or No correction needed.
Click 'Export' in the toolbar and choose 'Export defect CSV' or 'Export defect Excel'.
The file will download immediately. Custom field data is included as additional columns in the exported file.
Exporting from the Reports page
Navigate to Reports.
Under the Defects section, click any of the following report types:
Defects – All (CSV)
Defects – New (CSV)
Defects – In progress (CSV)
Defects – Corrected (CSV)
Defects – No correction needed (CSV)
The file will download immediately.
Custom field columns in the exported file
Custom field columns appear at the end of the exported file, after the standard defect columns.